Coordinator, SportMedBC Sport Safety & Event Services Position (Mat. Leave)

Contact Name: 
Robert Joncas


Position Title:

Coordinator, SportMed Sport Safety and Event Services (Mat Leave)

Core Strategy Area:

Provide support to the Manager in the area of sport safety and injury prevention and coordinates assigned day to day activities within the SportMed Sport Safety and Event Services program.


Manager, Sport Safety and Event Services


UPDATED – December 2021



A professional not-for-profit society, SportMedBC is a focal point for sport medicine and science within the provincial sport system.  SportMedBC is committed to identifying, developing and promoting Best Practices in Sport Health, Sport Safety and Sport Training.  We aim to coordinate access to a network of practitioners and to be the ultimate resource for all active British Columbians interested in sport activities.


Position Description

The Coordinator of SportMed Sport Safety and Event Services programming provides day-to-day administrative and outreach support for the activities and operations of the organization’s sport safety programming, including educational courses and workshops, event medical coverage services and injury prevention advocacy. The Coordinator will have some technical knowledge of injury prevention principles, hold key administrative skills and have the ability to communicate well with the sport and recreation system, primarily being Provincial Sport Organizations, Multisport Service Organizations, sport clubs, municipal recreation departments, the education system, other sport and recreation organizations and general public.




Support of Strategic Planning and Policy Development

  • Work with the Sport Safety and Event Services Program Manager to develop and implement program plans to increase SportMedBC’s applicable properties and services directed to the sport and recreation system, and for the general public.
  • Provide support for the preparation and monitoring of annual and multi-year plans that deliver growing and effective SportMed Sport Safety and Event Services programming.
  • Provide input to policies and procedures that govern and guide the SportMed Sport Safety and Event Services programs & services.

Program Delivery

  • Recruit host sites or host organizations to hold Sport Safety courses, workshops, seminars or other program delivery options. Scheduling course offering for each calendar year in advance.
  • Coordinate all administrative requirements for courses, workshops, seminars or other program delivery options, including but not limited to working with hosts regarding promotion and on-site logistics, as well as distribution of workbooks, resources, forms and apparel to instructors and clinicians.
  • Provide (as required)support for the production of SportMed Sport Safety training resources (course workbooks, multimedia visual aids, and other educational and promotional materials).
  • Work with SportMed Communications Manager to ensure that information about courses, workshops and general sport safety and injury prevention information is available and distributed appropriately.
  • Provide support for administration of SportMedBC Directory of Practitioners as required.
  • As directed, contribute ideas and content for SportMed publications in all mediums.
  • Coordinate in conjunction with the Manager the inventory and oversee the deployment and loaning of medical and first-aid equipment.
  • Work with the Program Manager to track and book instructors, clinicians, therapists and other individuals required to deliver the Sport Safety and Event Services programs.
  • Issue SportAid Certificate to the applicant and store their records accordingly.

Financial Management

  • Maintain the revenue and expenses tracking system for each clinic, workshop and event.
  • Initiate cheque requisitions, invoice requests and purchase orders as required for efficient and effective program delivery, for authorization by the Manager.

Partner Relations

  • Work with the Manager to build relationships and liaise with the key sport & recreation system stakeholders to facilitate the delivery and continued evolution of SportMed Sport Safety and Event Services programming.
  • Build and maintain the Contract Relationship System for all instructors, clinicians, course and workshop attendees, host site partners and other pertinent persons.
  • Develop and maintain an appropriate host Centre and Host organization agreement system.
  • Work with the Manager to ensure that appropriate Sport Safety Course accreditation agreements are developed and maintained with partner professional organizations.

Evaluation and Monitoring

  • Collect, compile and analyze course and workshop evaluations in order to improve program products and delivery.
  • Work with the Manager in the monitoring, evaluation and reporting on the activities and effectiveness of SportMed Sport Safety and Event Services programs and services in relation to the Strategic Plan.

Other Duties

  • Coordinating incoming and outgoing mail
  • As requested by the Manager or the Executive Director

Please send your resume and cover letter to Robert Joncas, Executive Director, SportMedBC at no later than February 1st, 2022. This position is to fill a 12 months maternity leave.  We thank everyone in advance for applying. Only those selected for an interview will be contacted.

ViaSport Step3

Step 3 of B.C.’s Restart plan is currently in effect. Read Proof of Vaccination requirements regarding access to some events, services and businesses as of September 13, for the most current information.

Interior Health and Northern Health regions are subject to the additional measures detailed on the B.C. government's province-wide restrictions pageInterior Health's news page, and Northern Health news pageContinue to work with your Provincial Sport Organization for current and sport-specific information.